Terms & Conditions for products and services

Terms & Conditions for Products and Services

Thank you for visiting the Trees for Life website. Please read these terms and conditions ("Terms") carefully before using this site. If you do not accept these Terms, please do not use this website. If you use this website, you will be bound by these Terms and they will form a contract between you and us.

These Terms apply to the entire contents of our website, to any downloaded or streamed content and to any correspondence by email between you and us. The Privacy  Policy also forms part of these Terms and should be read in addition.

1. Who we are

Trees for Life is a company limited by guarantee, registered in Scotland (Company No. SC143304), with registered office at The Park, Findhorn Bay, Forres, Moray, IV36 3TH. Trees for Life is also a registered Scottish charity (charity number SC021303). Reference in these Terms to "we", "us" or "our" refers to Trees for Life.

2. Changes

We may change these Terms at any time, in which case the amended Terms will be posted on our website and will apply from the date we post them, with the exception that any orders that we have already accepted from you before the new Terms are posted will continue to be subject to the Terms in force when your order was accepted. Please check these Terms on each occasion you transact with us.

3. Using our website

In using our website, you agree to only do so in a manner that complies with all applicable laws and regulations and is consistent with these Terms and does not infringe the rights of anyone else, nor restrict or inhibit their use and enjoyment of our site (including, without limitation, by hacking). We reserve the right in our sole discretion to deny any user access to our website without prior notice.

4. Registration

You are not required to register to use our site.

5. Privacy Policy

We take your privacy very seriously and will treat all of your personal information in accordance with our Privacy Policy.

6. Website content

All content posted or submitted by users of this website, including but not limited to, stories, comments, suggestions and emails, must comply with the following rules. Please read these rules carefully before submitting any material to this website. We are not responsible for the contributions posted to our website. These contributions express the views of the author of the contribution and not the views of Trees for Life.

If you have a complaint about any content on this website, please notify us immediately by email at info@treesforlife.org.uk.

6.1 You must not post or transmit to this website any material:

  • That is knowingly false or misleading, defamatory, illegal, abusive, vulgar, hateful, harassing, liable to incite racial hatred, blasphemous, discriminatory, pornographic, sexually oriented, threatening or invasive of a person's privacy;
  • Which you do not own or for which you have not obtained all necessary licenses and/or approvals;
  • Which is technically harmful (including, amongst other things, computer viruses, logic bombs, Trojan horses, worms, harmful components, corrupted data or other malicious software or harmful data);
  • Impersonating any person or entity, or falsely stating or otherwise misrepresenting your affiliation with anyone or any entity.

6.2 If you post or transmit to our website any material of the type prohibited under term 6.1 above (or which otherwise results in a claim or action against us) and we incur any costs, expenses, liability or losses as a result, then you agree to indemnify us for all such costs, expenses, liability and losses.

6.3 If you post or transmit any material to our website:

  • You grant us a non-exclusive, perpetual, royalty free, worldwide licence to use, highlight, comment, modify or reproduce your contributions in whole or part, in whatever form, on our website, social media pages and other communications and publications;
  • By submitting a contribution you waive your moral rights including the right to be identified as the author of the content;
  • You grant us the right to use the name that you submit in connection with that material; and
  • We shall be entitled to reveal your identity (or any information which we have about you) to any third party that any of that material violates any of their rights or to any government or regulatory authority that is entitled or requires us to do so.

6.4 We may remove or edit any material or posting you make on our website at any time.

7. Intellectual property rights

7.1 You acknowledge that all copyright, trademarks and other intellectual property rights on our website and all photographs, footage, designs, images, text, software, data and other material in our site or generated by our site are owned by us or our licensors. You are permitted to use the site and this material only as expressly authorised by us.

7.2 You are permitted to print and download extracts from our website for your personal non-commercial use and for private study or teaching purposes, provided in each case that:

  • Copyright and source indications are also printed and copied;
  • No modifications are made to the materials and they are not used as part of any other publication;
  • Any document is printed and copied entirely and is not used in a derogatory or misleading context; and
  • The material is not used in a manner which may damage our reputation or otherwise be harmful to us or impair our ability to achieve our charitable objects.

7.3 No other us of material on our website may be made without first obtaining our written consent. In particular, you must not do the following unless you have first obtained our written permission:

  • Incorporate any material from our site in any other work, broadcast or publication, whether hard copy or electronic form; nor
  • Make any commercial use or publication of any material on our site (other than as necessary for the purpose of viewing the site in the course of business).

7.4 If you wish to use any material from any of our site other than in accordance with the term 7.2 above, please email your request to info@treesforlife.org.uk.

7.5 The photographic, text and other graphic images within any products or publications supplied to you are copyright works and none of them may be copied, reproduced, licensed or otherwise exploited.

7.6 Logos and names used on the website may be the trademarks of Trees for Life or their respective owners. No permission is given by us in respect of the use of any such trademarks, names or logos and such use may constitute an infringement of the holder's rights.

7.7 Whilst we encourage our supporters to campaign on the issues referred to on our website, unless we have specifically authorised you to do so, please do not imply that you are taking action on behalf of Trees for Life and in particular do not state that Trees for Life is taking, or proposes or is considering taking, action against individuals or organisations, for example, a boycott of a company's products.

7.8 Any rights not expressly granted in these terms are reserved.

7.9 We reserve the right to terminate your rights to use or receive material from us at any time.

8. Advertisers and sponsors

We may from time allow companies to advertise goods and services on our site. Whilst we will not knowingly run an advert that is untrue, or which relates to goods or services contrary to our objects, the appearance of an advert does not mean that we endorse the advertiser's goods or services. With the exception of products sold on this website, we are not responsible for the accuracy of any advertising material or for any advertised product or service.

9. Disclaimers

9.1 The information provided on this website is intended to provide general information only and, as such, should not be considered as a substitute for advice covering any specific situation. Whilst we endeavour to ensure that the information on our website is correct, we do not warrant the accuracy and completeness of that information and we will not be held liable for any errors or omissions. The material on our website may be out of date, and we make no commitment to update such material.

9.2 The products which are supplied via our website have been designed to comply with the statutory legal requirements and relevant safety standards of the United Kingdom. We can therefore make no representation or warranty that any product provided via or referred to in our site is compliant with health, safety or other legal requirements which apply outside the United Kingdom or are otherwise suitable for use outside of the United Kingdom. You may not access our site from countries where their contents are illegal or unlawful. If you do access our site from locations outside the United Kingdom, you do so on your own initiative and are responsible for compliance with local laws.

9.3 We take every reasonable care to ensure at all orders, donations and subsequent transactions are conducted via a secure link. However, the security of information and payments transmitted via the internet cannot be guaranteed and as we are not responsible for the operation of the secure link we will not, unless we are negligent, be liable for any loss you may suffer if a third party obtains unauthorised access to any information you provide.

9.4 We do not warrant that the functions contained in our site will be uninterrupted or error free, that defects will be corrected, or that our site or the servers that make them available are free of viruses or bugs or represent full functionality, accuracy or reliability of the materials. We will not be liable for any loss, disruption or damage to your data or your computer system or any other damages (including amongst others losses, loss of profit or loss of use) arising out of your use or delay or inability to use our site, their content or any link to another website arising in contract, tort (including negligence) or otherwise except in the case of death or personal injury caused by our negligence.

10. Liability

10.1 We do not limit in any way our liability for fraud or death or personal injury caused by our negligence or breach of statutory duty or any other liability which cannot be excluded or limited under applicable law.

10.2 We will not be liable for any loss or damage caused by us or our employees or agents in circumstances where:

  • Loss or damage was not reasonably foreseeable to both you and us when you commenced using our site or when a contract for the supply of products by us to you was formed;
  • Loss or damage was not caused by any breach by us, our employees or agents; nor
  • Loss or damage relates to your business (including loss of profits, revenue, contracts, anticipated savings, data, goodwill or wasted expenditure).

11. Links

11.1 Our site may contain hyperlinks to third party websites. Such links are provided for your convenience only. We do not control such websites and are not responsible for their contents. The mere inclusion of such links doe not imply any endorsement of the material on those websites nor any association with their operators. If you decide to access any of the third party websites linked to or from our website, you do so entirely at your own risk and we are not responsible for any damage, loss or offence caused or alleged to be caused by or in connection with the content, information, advertising, services or products available on third party websites. We cannot guarantee that these links will work all the time and we have no control over the availability of the linked pages. If a link is not working, please email info@treesforlife.org.uk.

11.2 Our website may also contain functionality provided by third party services. In engaging with these third party services, you are subject to their terms and conditions, and Trees for Life has no responsibility or liability in connection with those services or relationships.

11.3 If you wish to link from your website to any page of our site you may do so only on the basis that you link to, but do not replicate, the website page, and subject to the following conditions:

  • The linking text must simply consist of the website address;
  • You do not remove, distort or otherwise alter the size or appearance of any logos on our site;
  • You do not in any way imply that we are endorsing any products or services;
  • You do not misrepresent you relationship with us nor present any other false information about us;
  • You do not otherwise use any Trees for Life trademarks displayed on our site without our express written permission;
  • You do not link from a website that is not owned by you; and
  • Your website does not contain content of the type referred to in term 6.1 or that does not comply with all applicable laws and regulations.

11.4 At any time and at our complete discretion we reserve the right to withdraw the permission to make website links to our site.

12. General

12.1 If any provisions of these Terms are determined to be illegal, invalid or otherwise unenforceable by reason of the laws of any country which apply to these Terms, then so far as these Terms apply within that country in which those provisions are illegal, invalid or unenforceable those provisions shall be severed and deleted from these Terms and the remaining provisions of these Terms shall survive, remain in full force and effect and continue to be binding and enforceable.

12.2 If you breach these Terms and we take no action, we will still be entitled to use our rights and remedies at a later date or in any other situation where you breached these Terms.

12.3 Events beyond our control - we will not be liable to you for any delay in delivering any services or order or for breach of our obligations, if the delay or breach is due to acts of God, civil commotion, riots, malicious damage, floods, drought, fire, epidemic, legislation, failure of ISP or telecommunications provider or any other cause beyond our reasonable control. This does not affect your statutory rights.

13. Law, courts and language

These Terms, use of our site and the supply of products and services by us are governed by and to be interpreted in accordance with Scottish law. In the event of any dispute arising in relation to these Terms, use of our site or in relation to the supply of any products or services by us the appropriate UK courts will have jurisdiction over the dispute. These Terms and our website are provided in the English language only.

14. Provisions applying when ordering products, Donation Packs, making donations or booking Conservation Weeks 

The term "Donation Pack" refers to donations made to Trees for Life for which you will receive a certificate or other acknowledgement as a thank you for your donation. Examples of current Donation Packs include:

  • Tree certificates
  • Groves
  • Sponsor a Squirrel
  • Membership
  • Virtual Gifts 

14.1 All orders for products are subject to availability and we reserve the right to refuse to supply to any individual or company.

14.2 Your submission of an order represents an offer to purchase the products (or an application for the Donation Pack) indicated by you and is not binding on us until we have accepted your order. This means that if a product is shown on our site but is not available or is incorrectly priced or otherwise incorrectly described or if we are unable to arrange delivery to your address or wish to decline your offer/ application for any other reason, we will not be obliged to sell you that product/ provide you with that Donation Pack/ book you onto the Conservation Week, in which case we will let you know and will not charge you for the product/ Donation Pack/ Conservation Week.

14.2 Shortly after we receive your order, you will receive an automatic acknowledgement by email, detailing the products you have ordered, Donation Pack you have applied for or Conservation Week you have booked. This email does not mean that your order is accepted but merely a confirmation that it has been received.

14.3 We may contact you to obtain further information to enable your order to be evaluated or processed.

14.4 Acceptance of your order for a product/ application for a Donation Pack/ booking for a Conservation Week and completion of the contract between you and us will take place when we dispatch the product/ Donation Pack to you or send you a Conservation Week Confirmation by email. Any products on the same order which we have not dispatched to you do not form part of that contract.

14.5 The price you pay is the price displayed on our site at the time we receive your order apart from where an error has occurred in displaying the price. While we try and ensure that all prices on our site are accurate, errors may occur. If we discover an error in the price of products you have ordered we will inform you as soon as possible and give you the option of reconfirming your order at the correct price or cancelling it. If we are unable to contact you we will treat the order as cancelled. Under these circumstances, if you cancel and you have already paid for the products, you will receive a full refund.

14.6 Prices displayed include VAT where applicable. Price and availability information is subject to change without notice. 

14.7 Products may differ slightly from the images shown. All sizes and dimensions of products as indicated on our site are approximate but we make every effort to make sure they are as accurate as possible. We have made every effort to display as accurately as possible the colours of the images that appear on our site. However, as the actual colours you see will depend on your monitor, we cannot guarantee that your monitor's display of any colour will accurately reflect the colour of the product on delivery.

14.8 You are responsible for ensuring the accuracy of the details provided on the order form. Take particular care when entering information to be used in or on any certificates or products to be personalised to your requirements.

14.9 We do not record details of your order for you to directly access on our website.

15. Payments

15.1 Donations are non-refundable and this includes Donation Packs. If you have a query about a donation you have made, please contact us on 01309 691292 (Monday to Friday, 9am to 5pm).

15.2 We accept Visa Credit, Visa Debit, Mastercard Credit, Mastercard Debit and Maestro. We cannot accept payment by cheque for orders placed online.

15.3 Payment will be taken at the order/ donation processing stage. If you have a query about a payment, please contact us on 01309 691292 (Monday to Friday, 9am to 5pm).

15.4 By placing an order you consent to payment being charged to your debit or credit card as provided on the order form. We will us Secure Hosting to validate your payment and do not store payment card details for future purchases.

16. Delivery

16.1 We will let you know the total amount charged for postage and packaging where relevant before you submit your order.

16.2 Additional delivery charges may apply for overseas deliveries or bulky/ heavy items. In such cases, you will be notified of the additional charges and asked to provide payment prior to the goods being dispatched. If we do not receive payment for additional delivery charges, the order will be cancelled.

16.3 Express Delivery is not available.

16.4 Orders and Donation Packs are sent by 2nd Class post using Royal Mail or National Carriers. 

16.5 We aim to deliver all products and Donation Packs within 10 working days of your order.

16.6 During exceptionally busy periods your order may take longer to arrive. If your order or Donation Pack is time-sensitive, please contact us on 01309 691292 or at info@treesforlife.org.uk. If we fail to deliver your order within 30 days we will notify you of the reason for the delay and you may cancel your order and we will provide you with a full refund for the goods not delivered.

16.7 All deliveries will be made to you or the recipient specified by you as specified in your order.

16.8 We may, at our discretion and expense, deliver parts of your order separately.

16.9 If we are unable to deliver the products to you at the address you have specified for any reason (other than when we are at fault), we will notify you and store the products for up to 30 days. At our discretion we may either attempt to redeliver the products to you or issue you with a refund for the price paid, less postage and packaging. No refund will be made for products which have been personalised in accordance with your requirements.

17. Product Returns and Exchanges

17.1 If you change your mind about a product you can cancel or exchange your order, either before or after we deliver it, by notifying us within 15 days of the full order being delivered, without giving any reason. You can do so by contacting us on 01309 691292 or at info@treesforlife.org.uk. Once you have notified us of your wish to cancel or exchange your order, you then have 15 days to get the goods back to us for a refund. For exchanges, you will be required to provide payment for postage and packaging prior to us sending out a replacement (other than when we are at fault).

17.2 Your right to cancel does not apply to personalised products, Donation Packs or digital content (such as e-books).

17.3 Products must be returned to us in their original packaging, with all tags intact and in good, re-saleable condition and unused.

17.4 You will be responsible for the cost of returning products to us unless we deliver the item to you in error or where the product is faulty.

18. Product Refunds

18.1 If you cancel your order in accordance with the provisions above, we will refund you:

  • Where the item has not been delivered, the purchase price for the item cancelled plus the standard delivery charge paid at the time of ordering.
  • Where the item has already been delivered, the purchase price for the item cancelled excluding any delivery charges.

18.2 Any refund issued under these provisions will be made using the same means of payment as you used for your order, within 14 days of us receiving the products back or cancellation where the product has not yet been dispatched. Where this is not possible (e.g. where the payment card has expired) a cheque will be issued instead.

18.3 You will not incur any fees as a result of the refund.

18.4 If for any reason you suspect that your credit or debit card has been used to make an inaccurate or incorrect transaction through this website, please notify your issuing bank immediately for investigation.

19. Return of faulty products 

19.1 You are entitled by law to receive products which are as described and in good, usable condition and we will always strive to do so.

19.2 If you do receive a product which is faulty and would like to request a refund or replacement please contact us on 01309 691292 or at info@treesforlife.org.uk. You can find out about your rights as a consumer if you receive faulty goods from the Citizens Advice Bureau.

19.3 To get your product replaced, or to receive a refund, you will need to return it to us by post or courier (where the product is unsuitable for posting). The cost of any postage or carriage charged for returning faulty goods will be refunded. 

20. Donation Packs

20.1 If you are ordering one of our Donation Packs you are directly contributing towards our practical work to restore the Caledonian Forest. You will receive a certificate or personalised webpage to commemorate your donation/ dedication but any trees planted as part of your donation will not be marked or labelled in any way. You are more than welcome to visit our conservation estate, Dundreggan, where many of our dedicated trees are planted but planting sites are often remote and difficult to access. 

20.2 Your certificate will be printed with the wording you enter in the order form. Please check this carefully before you finalise your order. If you notice any error in the wording of the certificate, please contact us as soon as possible at info@treesforlife.org.uk.

20.3 E-certificates are sent as soon as you have submitted your online order, though due to circumstances beyond our control they may occasionally take several minutes or hours to arrive in the recipient's inbox. If you or the intended recipient do not receive the certificate, please contact us on info@treesforlife.org.uk

21. Groves and Grove donations

21.1 When you purchase a Grove or make a donation to an existing Grove, the new Grove or donation will not be published on the website until the content has been approved by us. Therefore, there may be a slight delay during out of office hours or at times when we are exceptionally busy. If your Grove or Grove donation is time-sensitive, please order during office hours of Monday to Friday, 9am to 5pm and notify us by emailing info@treesforlife.org.uk.

21.2 We do not generally send out certificates with Groves or Grove donations. If you would like a certificate to go with your Grove or Grove donation please contact us on 01309 691292 or at info@treesforlife.org.uk. An additional charge may be applicable, at our entire discretion, for sending out a certificate.

21.3 When purchasing a Grove or making a Grove donation, you are responsible for ensuring that the content is appropriate. If you include any material of the nature that is prohibited in term 6.1 when ordering a Grove or making a Grove donation, we reserve the right to refuse to publish the Grove page or dedication with no refund given. 

21.4 We may remove a Grove if it remains inactive for a period of five or more years - we will contact you before doing so.

22. Customer Service/complaints

22.1 We hope that you are happy with your products and the service you receive. However, should you have any queries or problems please contact us Monday to Friday, 9am to 5pm on 01309 691292 or by email at info@treesforlife.org.uk

22.2 If you want to complain, please see our Complaints Policy. We endeavour to resolve complaints as quickly, as possible but if we are unable to do so you may refer your complaint to a European Commission Alternative Dispute Resolution (ADR) provider and we will cooperate with the ADR provider in trying to find a mutually acceptable resolution.

23. Ethical funding policy

Our ethical funding policy provides guidance on the acceptability of funding and other support that might be offered to Trees for Life by corporates or other major benefactors. It is available to download here.


These Terms do not affect your statutory rights as a consumer. For information about your statutory rights visit the Citizens Advice consumer service.

These Terms were last updated: May 2018


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